Sometimes a customer service mistake can be the best thing for a brand. Not that I am advocating in any shape, form or fashion that a company deliberately go out there and fall on its face on purpose. However, when a mistake occurs, a brand has one of the best opportunities to shine and move the customer’s relationship with the company from a mere transaction to outright brand advocacy. In fact, this process of transitioning from a transactional, superficial connection to a deeply emotional and highly energized one can literally change overnight depending on how the company handles it.
An incident that happened to me over the weekend makes this point well. My husband and I had booked a tee time at a local Maine resort that normally fills its course with tourists. We had selected the course for two reasons. First it was the nicest 18-hole course in our area and, two, it offered a Maine resident discount. In fact, when my husband had called two days earlier to book our time, the pro shop offered us an even deeper discount if we played after 11 am. Sold!
So we showed up on Saturday and an attendant cheerfully greeted us at our car and took our bags for us. We were early, so we visited the 19th Hole for some coffee and danishes. Again, everyone was very nice. When our time approached, we went to the pro shop and were told by a stressed out employee (the shop was packed with tourists buying all kinds of Maine golf gear) that she had never heard of the “extra special rate” we were quoted. Exasperated, she waited until the manager was available and called him over. I’ll save you the gory details, but let’s just say things went sour fast. And when it was agreed that we should indeed have the extra special rate, they asked us to confirm our residency again (which had already been confirmed by the stressed out worker), which was an issue because I had already wandered outside. So once we had all reassembled yet again, the manager asked for my husband’s card to issue the credit for the difference. Well, it sounds silly, but my husband has this weird little way of presenting his credit card. He does it no matter where we go — a nice restaurant or a retail store — he flips it out of his wallet like he’s dealing cards at a blackjack table.
Let’s just say that Mr. Pro Shop Guy didn’t appreciate his signature move, and said: “well, if you are going to throw your card at me, I will throw it right back at you.” And then what ensued reminded me of one of one of those scenes from a Chevy Chase vacation movie … or maybe even a replayed moment in a movie like “The Christmas Story” with a narrator retelling an infamous moment. You know what I am talking about right? And remember, the place was packed with tourists, 70% of whom return every year according to the resort’s literature.
Not good. Bad even. Needless to say we got our greens fees refunded and left. On our way out, the exuberant and adorable golf cart girl tried to chase us down to carry our bags.
A few hours and one voice mail later we had a call back from the resort’s general manager, who was quite concerned and clearly understood the ramifications. He said he would talk to Mr. Pro Shop Guy, get his side, and then call us back on Monday.
This morning, quite early actually, my husband got a very nice call from Mr. Pro Shop Guy who was clearly “humbled” and thoroughly apologized for his attitude, reaction and poor judgment. His apology was followed by: “and a round of golf with carts at any tee time of your choice will be waiting for you. Just call when you’re ready.” Of course, I credit the general manager for making it right, not Mr. Pro Shop Guy. But for the resort itself, the brand damage was repaired and a personal relationship was created where none really would have existed before.
So, here I am blogging about it and both of us have told all our neighbors and Facebook friends about the before and the after (combined, there is more than 500 of them). Plus, we plan to ask a couple of people to join us for golf that day, and they will be paying customers.
It was a happy brand ending for me, but I just wonder what the lasting impression will be on all the tourists in the pro shop who will never know how it was resolved.
– Kim Stiver





